How do I upload
images?
One of the first steps in the yearbook creation process is for
your photographers to start taking photos, and for those images to get uploaded
to Online Design.
Online Design’s Image Upload
screen can always be quickly accessed, no matter where you’re at on the site, by
clicking the Upload icon located in the navigation bar in the bottom right
corner of the page.
To upload images:
1. Click
the Upload icon in the bottom right corner of the screen. An Image Upload window
will open. The interface behind it will be grayed out and will be disabled until
you close out of the Image Upload area.
2. Click Browse. A new window will
open that will allow you to search for the images you want to upload.
3. When
you find the images you wish to upload, click Open. The only file types that can
be uploaded are .tif, .tiff, .jpg, .jpeg and .png. Only grayscale or RGB color
images may be uploaded.
4. The images should now appear as “unassigned” in
the Image Upload queue. Before you can assign them, you will need categories.
Create those by clicking the Add Category button, naming the category and
clicking OK. The new category will then appear in the Category drop-down
menu.
5. Select the image(s) you want to upload by clicking the check box(es)
next to the image name in the far left column. You can check each image
individually, or click the check box at the top of the column to check every
image.
6. Use the Category drop-down menu to assign these images to a
category.
7. Click Upload. Once the upload begins, the progress of the upload
will be displayed at the bottom of the window. As each image gets uploaded, it
will disappear from the queue.
Note: An upload in progress
can be stopped at any time by clicking the Cancel Upload button. Images that had
not been uploaded will remain in the queue until they are removed.
How do I manage/edit images?
Once you have
uploaded images to Online Design, you will next need to go about the process of
organizing your images for easy reference while creating pages. You can also
recommend images for use on specific spreads so that your best photos are
included in your yearbook.
The Image Management area is accessed either by clicking Images in
the main Online Design menu at the top of the page, or by clicking Images in the
sub-menu under Ladder.
To view images or edit photo information:
1. Click Images in the
main menu at the top of the page.
2. By default, you will always arrive in
Image Management in the Browse view, under Candids. The tabs at the top of the
Browse window allow you to sort through your different types of images: Candids,
Portraits, ClikArt, Folios and Backgrounds. The .tiff and .jpeg photos you
upload will appear under Candids.
3. Use the drop-down menu to locate the
category that you assigned your photos to.
4. Click on the individual image
or folder of images that you want to view. You have two viewing options,
depending on which button you click at the top of the window, either thumbnails
or preview mode.
5. In both viewing modes, the information for the image you
are clicked on will be displayed in the panel on the right. To update the
display name of the image or add to the Comments field, click the Edit
button.
6. Make any changes you want to the display name and/or Comments
field of the image. Click Save.
Images can also be moved and placed into different categories, from
either the thumbnail or preview views, with the Organize function.
How do I set up and manage Online Design user accounts
for the staff?
Advisers who have yearbook staff that will be working
on yearbook pages will need to set up user accounts for them. Creating, editing
and deleting user accounts is all done through the User Setup area, which can be
found in the new Members Only area on the Walsworth Yearbook Portal. Use the
following steps.
1. Once logged in to Members Only on the Portal, click on the
Members Only User Setup link on the left side of the homepage.
2. You are now
on the User Setup page. Select the appropriate radio button for the action you
would like to take – create a new account, delete an existing account, or edit
an existing account.
To create a new account:
1. After you select the radio button to
create a new account, instructions will display. At this point, you have the
option of creating accounts with two access level options – Administrator or
Staff Member.
Administrator - This level of access is designed for co-advisers or
yearbook editors on staffs who are given lots of responsibility.
Administrator-level users cannot take any action that changes the status of the
Adviser, or other Administrators. However, they can add or remove accounts for
staff members.
Staff member - This level will typically be used for most
students on staff.
2. In the form, enter the user’s name, and assign them a user name
and password.
3. To the right of the form, check the optional access box for
Online Design.
4. Click Submit. From now on, this user account will now
appear in the Current Staff Accounts box at the top of the User Setup
page.
To edit an existing account:
1. After you select the radio
button to edit an existing account, a drop-down menu will appear with a list of
user names for all the existing staff accounts. Use the drop-down to choose the
account you want to edit.
2. Use the radio buttons or check boxes to edit any
information you would want to change.
3. Click Submit.
To delete an existing account:
1. After you select the radio
button to delete an existing account, a drop-down menu will appear with a list
of user names for all the existing staff accounts. Use the drop-down to choose
the account you want to delete.
2. Click Submit.
Please note that only Adviser and Administrator-level users are
able to add, edit or delete accounts. Adviser accounts cannot be deleted.